Last Updated: 2023-03-17
I. Introduction
A. Purpose of the privacy policy
This privacy policy (“Policy”) has been created to inform users (“you,” “your”) about the data collection, usage, and protection practices of our website and Discord bot service (collectively, the “Service”). We are committed to safeguarding your privacy and handling your information transparently and responsibly. By using our Service, you agree to the collection and use of information in accordance with this Policy.
B. Scope of the privacy policy
This Policy applies to our website and Discord bot service, including any interactions you may have with our Discord bot and the data we collect through the Service. The Policy does not apply to any third-party services or websites that may be linked to or integrated with our Service, and we are not responsible for the privacy practices of these third parties. Please review the respective privacy policies of any third-party services you access through our Service.
II. Information Collection and Usage
A. Personal information collected
- Discord account information: When you connect our Discord bot to your server or interact with it, we may collect your Discord accounts information, such as your username, user ID, and server ID. This information is essential for providing and personalizing our Service.
- Member messages: Our Discord bot processes messages from members within your server to forward them to OpenAI’s API for generating responses. We temporarily collect and store these messages to facilitate the Service’s core functionality.
- All user data that gets stored is encrypted and automatically deleted after 30 days.
- To request deletion of your data please contact us @panx#4959 or through the Contact page on this site
B. Non-personal information collected
- Usage data: We collect anonymous usage data, such as the number of users, interaction frequency, and other aggregated statistics. This information helps us understand how our Service is being used and allows us to improve it.
- Cookies: Our website uses cookies, which are small text files stored on your device, to enhance your browsing experience, remember your preferences, and gather analytics data. You can control the use of cookies through your browser settings.
C. How information is used
- Providing and improving the Discord bot service: We use the collected information to facilitate and improve our Service by delivering personalized experiences, addressing technical issues, and monitoring performance.
- Forwarding messages to OpenAI’s API: We send member messages to OpenAI’s API to generate responses based on the content of the messages. This process is crucial for the proper functioning of our Discord bot.
- Google Analytics integration: We use Google Analytics to analyze usage data and gain insights into how users interact with our website. This information helps us enhance our Service and make data-driven decisions.
- Research and development: We may use aggregated, anonymized data to conduct research and development to improve our Service, create new features, or offer additional services to our users.
III. Data Sharing and Disclosure
A. Sharing information with third parties
- OpenAI: We share your messages with OpenAI’s API to generate responses as part of our Discord bot service. OpenAI processes these messages in accordance with their privacy policy, which can be found at OpenAI Privacy Policy link.
- Google Analytics: We share anonymized usage data with Google Analytics to better understand our website’s performance and user interactions. Google Analytics processes this data in accordance with its privacy policy, which can be found at Google Privacy Policy link.
B. Legal requirements and law enforcement requests
We may disclose your information if required to do so by law, in response to a court order, or when we believe in good faith that disclosure is necessary to protect our rights, your safety, or the safety of others. We may also share your information to investigate, prevent, or take action regarding illegal activities, suspected fraud, or violations of our terms of service.
C. Business transfers
In the event of a merger, acquisition, reorganization, or sale of all or a portion of our assets, your information may be transferred as part of the transaction. You will be notified of any such changes. We will ensure that the acquiring entity continues to comply with this Privacy Policy or adopts a policy with similar provisions to protect your information.
IV. Data Storage and Security
A. Data retention period
We retain your personal information only for as long as necessary to provide our Service and fulfill the purposes outlined in this Privacy Policy. After this period, we will delete or anonymize your information to maintain your privacy. However, we may indefinitely retain aggregated, non-personal data for research and development purposes.
B. Security measures to protect user data
We implement industry-standard security measures to protect your information from unauthorized access, alteration, disclosure, or destruction. These measures include but are not limited to, encryption, access control, and regular security audits. While we strive to ensure the security of your data, we cannot guarantee absolute protection due to the inherent risks associated with data transmission over the internet.
C. Data breach notification
In case of a data breach involving your personal information, we will promptly notify you and the relevant authorities, as applicable laws require. We will also take necessary steps to mitigate the breach’s impact and prevent future occurrences.
V. User Rights and Choices
A. Accessing and updating your information
You have the right to access, review, and update your personal data held by us. To exercise this right, you may contact us through the contact information provided in Section IX. We will respond to your request within a reasonable time and in accordance with applicable laws.
B. Deleting your information
If you wish to delete your personal information, you can submit a request through the contact information provided in Section IX. We will process your request and remove your information from our systems within a reasonable time, subject to any legal or regulatory requirements for retaining specific data.
C. Opting out of data collection
You may choose to opt out of certain data collection practices by adjusting your browser settings or using available privacy tools. For example, you can manage your cookie preferences or opt out of Google Analytics by following the instructions provided in their respective privacy policies. Please note that opting out of certain data collection practices may impact the functionality or availability of our Service.
VI. Third-Party Services
A. OpenAI’s privacy practices
Our Discord bot relies on OpenAI’s API to generate user message responses. OpenAI processes and stores these messages in accordance with its privacy policy. We encourage you to review OpenAI’s privacy policy to better understand its data handling practices. The policy can be found at [OpenAI Privacy Policy link].
B. Google Analytics privacy practices
Our website uses Google Analytics to analyze usage data and understand user interactions. Google Analytics processes this data in accordance with its privacy policy. We encourage you to review Google’s privacy policy to better understand its data handling practices. The policy can be found at [Google Privacy Policy link].
C. Links to third-party privacy policies
Our Service may contain links to third-party websites or services that are not governed by this Privacy Policy. We are not responsible for the privacy practices of these third parties, and we encourage you to review their respective privacy policies before sharing any personal information with them.
VII. Children’s Privacy
A. Age restrictions
Our Service is not intended for use by individuals under the age of 13 (or the minimum age requirement in your jurisdiction, if different). We do not knowingly collect, store, or process personal information from children under the age of 13 without obtaining verifiable parental consent, as required by applicable laws.
B. Parental consent and control
If you are a parent or guardian and believe that your child has provided us with personal information without your consent, please contact us using the information provided in Section IX. We will take the necessary steps to delete the child’s information from our systems and protect their privacy. Parents and guardians have the right to review, modify, or request the deletion of their child’s personal information and to refuse further collection or use of their child’s data.
VIII. Changes to This Privacy Policy
A. Notification of changes
We reserve the right to update or modify this Privacy Policy at any time to reflect changes in our data handling practices, Service features, or legal requirements. If we make significant changes to this Policy, we will notify you through our website, Discord bot, or other appropriate communication channels before the changes become effective.
B. Effective date
The date at the top of this Privacy Policy indicates when it was last updated. Any changes to this Policy will become effective when we post the revised Policy on our website or notify you as described above. By continuing to use our Service after the effective date of any changes, you acknowledge and agree to the updated Privacy Policy.
IX. Contact Information
A. How to reach the website owner regarding privacy concerns
If you have any questions, concerns, or requests related to this Privacy Policy or our data handling practices, please contact us by email at info@chatgpt-bot.io or through our website’s contact form.
B. Data Protection Officer contact information
Our Data Protection Officer ensures compliance with data protection laws and regulations. If you have any specific concerns or inquiries regarding our data protection practices, you can contact our Data Protection Officer at info@chatgpt-bot.io. We are committed to addressing your concerns and working with you to resolve any issues related to your privacy.